Enables more real estate deals closed with fast, organized lead support
A Real Estate Virtual Assistant supports real estate agents, brokers, or teams with administrative, operational, and marketing tasks to keep transactions and daily workflows organized. This role focuses on managing listings, coordinating documentation, supporting lead management, and handling routine operational tasks. Real Estate Virtual Assistants help streamline operations, improve responsiveness, and free up agents to focus on sales and client relationships.
• Manage property listings across MLS and online platforms.
• Support transaction coordination and documentation tracking.
• Maintain and update CRM systems and lead databases.
• Schedule showings, appointments, and follow-ups.
• Prepare marketing materials and listing updates.
• Handle routine administrative and operational tasks.
• Coordinate with agents, clients, and external partners.
• Proven experience in real estate support or virtual assistant roles.
• Familiarity with real estate workflows and terminology.
• Strong organizational and communication skills.
• High attention to detail and task accuracy.
• Comfortable managing multiple tasks and deadlines.
• Reliable, proactive, and able to work independently.
• MLS platforms: MLS, Zillow, Realtor.com
• CRM: Follow Up Boss, BoomTown, Salesforce
• Scheduling & communication: Google Calendar, Slack, Zoom
• Marketing tools: Canva, Mailchimp
• Documentation & reporting: Notion, Google Drive
• Accuracy and timeliness of listings and documentation
• Lead follow-up and CRM data quality
• Transaction support efficiency
• Responsiveness to agents and client requests
Supports executives by managing schedules, communications, and operational priorities to keep the organization running smoothly with improved clarity.
Save up to 78%
Drives revenue by developing opportunities, engaging qualified prospects, managing pipelines effectively, and consistently closing high-value deals.
Save up to 73%
Accelerates growth by executing data-driven marketing campaigns, optimizing performance, and supporting revenue goals across key channels.
Save up to 78%
Manages product listings, updates inventory, processes orders, coordinates customer details, and supports seamless daily ecommerce operations efficiently.
Save up to 78%
Supports real estate operations by managing leads, coordinating appointments, updating listings, handling communications, and ensuring workflow efficiency.
Save up to 79%
Improves organic visibility by executing SEO strategies, optimizing content, analyzing performance data, and increasing search traffic to benefit revenue.
Save up to 75%
Grows brand presence by creating content, managing channels, engaging audiences, analyzing performance and optimizing social strategies.
Save up to 78%
Delivers responsive customer support by resolving inquiries, documenting cases, escalating issues, and constantly ensuring consistent service satisfaction.
Save up to 74%
Enhances operational efficiency by coordinating workflows, managing schedules, maintaining documentation, and supporting daily business activities.
Save up to 79%
Maintains accurate financial records by managing transactions, reconciling accounts, preparing reports, and supporting reliable month-end processes.
Save up to 76%
Provides administrative support by managing schedules, handling communications, organizing tasks, coordinating workflows, and ensuring smooth operations.
Save up to 75%
Tell us about the role you're looking to fill